COASTAL CYCLISTS, INCORPORATED
CHARLESTON, SOUTH CAROLINA
ARTICLE I - NAME
The name of this organization shall be the Coastal Cyclists, Incorporated and shall be referred to
as the Coastal Cyclists.
ARTICLE II - PURPOSE
The purpose of this organization is to promote and encourage bicycling in all its forms; and to
educate its members and the community in all aspects of the safe use and enjoyment of bicycles:
and to actively work toward the development of a safe environment for all bicyclists.
ARTICLE III - ORGANIZATION
Elected Officers: There shall be five (5) elected officers to provide the organization with guidance and leadership: A President, Vice-President, Treasurer, Secretary, and a Member-at-large. Together acting by such rules as they may establish, they shall constitute the Executive Committee.
These elected officers shall be; nominated in December, elected in January and installed at the February meeting of the general membership.
The President shall be the official representative of the organization in all matters and shall be
responsible for all the activities of the organization and is especially charged to lead and
coordinate its programs toward the fulfillment of its purposes. He shall preside at all Executive
Committee Meetings and all meetings of the general membership.
The Vice-President shall assist the President in his duties and shall assume those duties in the
Presidents absence. He shall also assume such other functions as assigned by the Executive
Committee. He shall be responsible for the agenda of the monthly meeting of the general
The Treasurer shall be responsible for the collection and disbursement of funds. The reporting of
financial conditions at meetings, the proper record keeping of finances, with the exception of the
funds generated by the Racing Committee. The Treasurer shall receive and maintain a financial
report from the Racing Committee Chair and shall maintain this information in a separate journal
for the purpose of distinction and accountability.
The Secretary shall maintain records, conduct correspondence, and perform the normal functions
of this office, and such other functions as the Executive Committee shall assign. The Secretary
shall keep or cause to be kept all minutes of the monthly meeting, The Executive Committee
The Member-At-Large shall represent the general membership at Executive Meetings and shall
assume such other functions as assigned by the Executive Committee.
Standing Committee Chairs shall be elected by the Executive Committee by a simple majority.
Nominations shall be accepted from the general membership.
The Chair shall be responsible for recruiting and seeking volunteers from the membership to
assist in effectively accomplishing the goals of the committee.
The Chairs of the Standing Committees shall report to the Executive Committee the activities
and goals of their committee. This shall be reported at the monthly meeting of the Executive
A Member shall Chair only one Committee.
Education and Safety Committee shall be responsible for the development of programs and
events that educate both the membership and the community in all aspects of the safe use and
enjoyment of bicycles, as per the purpose of this organization.
Legislative Committee shall maintain awareness of , and respond to political situations
pertaining to the use of the bicycle and a safe environment for bicycling. They shall also inform
the membership of opportunities to participate.
Newsletter Committee shall be responsible for a monthly newsletter informing the membership
of all pertinent information and activities. This Committee shall be chaired by the Editor. (This
includes: Composing, Printing and distribution).
Racing Committee shall be responsible for planning, educating, conducting events and
disseminating information to meet the needs of the racing membership as well as the general
membership. They shall generate and disburse their own finances with the exception of the club
membership dues. They shall also provide the club treasurer with a quarterly financial report to
insure record keeping of the clubs entire handling of finances
Planning and Activities Committee shall be responsible for implementing an activities calendar
to meet the needs of the membership and the purpose of the club. They shall further be
responsible for the implementing of special events. They shall establish and maintain ride
guidelines. They shall be responsible for informing the membership of activities outside of the
organization which may be of interest to the membership.
Public Relations Committee shall be responsible for the appropriate dissemination of all
information regarding the organizations activities through the media sources. They shall also be
responsible for development of effective public relations materials to properly promote the
Membership Committee shall be responsible for responding to inquiries regarding membership
and shall further be responsible for the processing of membership applications, issuing
membership cards, membership renewals and the record keeping of membership activity.
Ad-Hoc Committees and Special Appointments shall be made by the Executive Committee when
needed to accomplish certain specific goals, projects, events, etc. The Executive Committee
shall dissolve said Committees and or Appointments when and as it sees fit.
ATRICLE IV - MEETINGS
The General Membership shall meet on a monthly basis.
The standing Committees shall meet as often as deemed necessary to accomplish their specific
goals and objectives.
The Executive Committee shall meet on a monthly basis on a date other than a regular club
meeting of the General Membership.
ARTICLE V - MEMBERSHIP
Anyone who continually subscribes to the purposes, charter and bylaws of this organization, who
pays the annual dues and has signed a waiver of liability agreement shall be considered a regular
member. This includes individual and family memberships. The annual dues are subject to
change pending adoption by the general membership.
The executive Committee may extend Honorary Membership to any individual, organization or
member rendering notable service to the Coastal Cyclists, Inc., the furtherance of bicycling or to
the community at large. Honorary Membership shall not entail the obligation of Regular
Membership, but shall entitle the recipient to all the privileges of membership except those of
making motions, voting and holding office. Executive Committee may confer the full privileges
of Regular Membership at their discretion.
This membership is made available to businesses, organizations and individuals who have
demonstrated their support of our purpose by an effort or contribution. Supporting Memberships
are issued by the Executive Committee. The membership may be issued as recognition or
ARTICLE VI - AMENDMENT AND ADOPTION
These BYLAWS shall be adopted after notice to the General Membership and adopted if
approved at the next meeting of the General Membership by 2/3 vote.
The Charter and Bylaws shall be read at the December meeting of the General Membership
ARTICLE VII - AMENDMENT PROCEDURE
This Charter may be amended by notice to membership of the proposed amendment, followed by
approval at any meeting not less than four weeks later.
ARTICLE VIII - ELECTION PROCESS
The December newsletter will present a call for nominations and an election ballot. The election
ballot shall be presented at the January meeting in person or in proxy with signature, for tally.
Votes shall be tallied by persons separately in the presence of the electorate.
In the event of an unclear majority or tie, a runoff election will be held between the two
candidates at the same meeting.
A sample ballot will be kept by the Secretary.
Terms of office shall be one year.
All unexpired terms shall be filled as soon as possible following the creation of a vacancy.