CLUB BY-LAWS

COASTAL CYCLISTS, INCORPORATED

CHARLESTON, SOUTH CAROLINA 

BYLAWS

ARTICLE I - NAME

 The name of this organization shall be the Coastal Cyclists, Incorporated and shall be referred to

as the Coastal Cyclists.

ARTICLE II - PURPOSE

The purpose of this organization is to promote and encourage bicycling in all its forms; and to

educate its members and the community in all aspects of the safe use and enjoyment of bicycles:

and to actively work toward the development of a safe environment for all bicyclists.

ARTICLE III - ORGANIZATION

Elected Officers:  There shall be five (5) elected officers to provide the organization with guidance and leadership: A President, Vice-President, Treasurer, Secretary, and a Member-at-large.  Together acting by such rules as they may establish, they shall constitute the Executive Committee.

These elected officers shall be; nominated in December, elected in January and installed at the February meeting of the general membership.

The President shall be the official representative of the organization in all matters and shall be

responsible for all the activities of the organization and is especially charged to lead and

coordinate its programs toward the fulfillment of its purposes. He shall preside at all Executive

Committee Meetings and all meetings of the general membership.

 

The Vice-President shall assist the President in his duties and shall assume those duties in the

Presidents absence. He shall also assume such other functions as assigned by the Executive

Committee. He shall be responsible for the agenda of the monthly meeting of the general

membership.

 

The Treasurer shall be responsible for the collection and disbursement of funds. The reporting of

financial conditions at meetings, the proper record keeping of finances, with the exception of the

funds generated by the Racing Committee. The Treasurer shall receive and maintain a financial

report from the Racing Committee Chair and shall maintain this information in a separate journal

for the purpose of distinction and accountability.

 

The Secretary shall maintain records, conduct correspondence, and perform the normal functions

of this office, and such other functions as the Executive Committee shall assign. The Secretary

shall keep or cause to be kept all minutes of the monthly meeting, The Executive Committee

Meetings.

 

The Member-At-Large shall represent the general membership at Executive Meetings and shall

assume such other functions as assigned by the Executive Committee.

 

Standing Committees:

Standing Committee Chairs shall be elected by the Executive Committee by a simple majority.

Nominations shall be accepted from the general membership.

 

The Chair shall be responsible for recruiting and seeking volunteers from the membership to

assist in effectively accomplishing the goals of the committee.

 

The Chairs of the Standing Committees shall report to the Executive Committee the activities

and goals of their committee. This shall be reported at the monthly meeting of the Executive

Committee.

 

A Member shall Chair only one Committee.

 

Education and Safety Committee shall be responsible for the development of programs and

events that educate both the membership and the community in all aspects of the safe use and

enjoyment of bicycles, as per the purpose of this organization.

 

Legislative Committee shall maintain awareness of , and respond to political situations

pertaining to the use of the bicycle and a safe environment for bicycling. They shall also inform

the membership of opportunities to participate.

 

Newsletter Committee shall be responsible for a monthly newsletter informing the membership

of all pertinent information and activities. This Committee shall be chaired by the Editor. (This

includes: Composing, Printing and distribution).

 

Racing Committee shall be responsible for planning, educating, conducting events and

disseminating information to meet the needs of the racing membership as well as the general

membership. They shall generate and disburse their own finances with the exception of the club

membership dues. They shall also provide the club treasurer with a quarterly financial report to

insure record keeping of the clubs entire handling of finances

 

Planning and Activities Committee shall be responsible for implementing an activities calendar

to meet the needs of the membership and the purpose of the club. They shall further be

responsible for the implementing of special events. They shall establish and maintain ride

guidelines. They shall be responsible for informing the membership of activities outside of the

organization which may be of interest to the membership.

 

Public Relations Committee shall be responsible for the appropriate dissemination of all

information regarding the organizations activities through the media sources. They shall also be

responsible for development of effective public relations materials to properly promote the

organization.

 

Membership Committee shall be responsible for responding to inquiries regarding membership

and shall further be responsible for the processing of membership applications, issuing

membership cards, membership renewals and the record keeping of membership activity.

 

Ad-Hoc Committees and Special Appointments shall be made by the Executive Committee when

needed to accomplish certain specific goals, projects, events, etc. The Executive Committee

shall dissolve said Committees and or Appointments when and as it sees fit.

ATRICLE IV - MEETINGS

The General Membership shall meet on a monthly basis.

 

The standing Committees shall meet as often as deemed necessary to accomplish their specific

goals and objectives.

 

The Executive Committee shall meet on a monthly basis on a date other than a regular club

meeting of the General Membership.

ARTICLE V - MEMBERSHIP

Regular Membership

Anyone who continually subscribes to the purposes, charter and bylaws of this organization, who

pays the annual dues and has signed a waiver of liability agreement shall be considered a regular

member. This includes individual and family memberships. The annual dues are subject to

change pending adoption by the general membership.

 

Honorary Membership

The executive Committee may extend Honorary Membership to any individual, organization or

member rendering notable service to the Coastal Cyclists, Inc., the furtherance of bicycling or to

the community at large. Honorary Membership shall not entail the obligation of Regular

Membership, but shall entitle the recipient to all the privileges of membership except those of

making motions, voting and holding office. Executive Committee may confer the full privileges

of Regular Membership at their discretion.

 

Supporting Membership

This membership is made available to businesses, organizations and individuals who have

demonstrated their support of our purpose by an effort or contribution. Supporting Memberships

are issued by the Executive Committee. The membership may be issued as recognition or

solicited.

ARTICLE VI - AMENDMENT AND ADOPTION

These BYLAWS shall be adopted after notice to the General Membership and adopted if

approved at the next meeting of the General Membership by 2/3 vote.

 

The Charter and Bylaws shall be read at the December meeting of the General Membership

without fail.

ARTICLE VII - AMENDMENT PROCEDURE

This Charter may be amended by notice to membership of the proposed amendment, followed by

approval at any meeting not less than four weeks later.

ARTICLE VIII - ELECTION PROCESS

The December newsletter will present a call for nominations and an election ballot. The election

ballot shall be presented at the January meeting in person or in proxy with signature, for tally.

 

Votes shall be tallied by persons separately in the presence of the electorate.

 

In the event of an unclear majority or tie, a runoff election will be held between the two

candidates at the same meeting.

 

A sample ballot will be kept by the Secretary.

 

Terms of office shall be one year.

All unexpired terms shall be filled as soon as possible following the creation of a vacancy.